Privacy Notice

West Hoathly Parish Council
Parish Office, Village Hall
North Lane, West Hoathly
RH19 4PA

Email: clerk@westhoathly.gov.uk
Telephone: 01342 811301

When you contact us
The information you provide (personal information such as name, address, email address,
phone number, organisation) will be processed and stored to enable us to contact you and
respond to your correspondence, provide information and/or access our facilities and services.
Your personal information will be not shared or provided to any other third party.

The Councils Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject or
Processing is necessary for compliance with a legal obligation or
Processing is necessary for the performance of a task carried out in the public interest or in
the exercise of official authority vested in the controller


Information Security
West Hoathly Parish Council has a duty to ensure the security of personal data. We make
sure that your information is protected from unauthorised access, loss, manipulation,
falsification, destruction or unauthorised disclosure. This is done through appropriate technical
measures and appropriate policies. Copies of these policies can be requested.
We will only keep your data for the purpose it was collected for and only for as long as is
necessary after which it will be deleted. (You many request the deletion of your data held by
West Hoathly Parish Council at any time).


Children
We will not process any data relating to a child (under 13) without the express parental/
guardian consent of the child concerned.


Access to Information
You have the right to request access to the information we have on you. You can do this by
contacting our Data Information Officer, the Parish Clerk using the contact details above.


Information Correction
If you believe that the information we have about you is incorrect, you may contact us so that
we can update it and keep your data accurate. Please contact the Parish Clerk using the
contact details above to request this.


Information Deletion
If you wish West Hoathly Parish Council to delete the information about you please contact the
Parish Clerk using the contact details above to request this.


Right to Object
If you believe that your data is not being processed for the purpose it has been collected for,
you may object: Please contact the Parish Clerk using the contact details above to object.

Rights Related to Automated Decision Making and Profiling
West Hoathly Parish Council does not use any form of automated decision making or profiling
of individual personal data.


Conclusion: In accordance with the law, we only collect a limited amount of information about
you that is necessary for correspondence, information and service provision. We do not use
profiling, we do not sell or pass your data to third parties. We do not use your data for purposes
other than those specified. We make sure your data is stored securely. We delete all
information deemed to be no longer necessary. We constantly review our Privacy Policies to
keep it up to date in protecting your data. (You can request a copy of our policies at any time).


Complaints
If you have a complaint regarding the way your personal data has been processed you may
make a complaint to West Hoathly Parish Council’s Data Information Officer the Parish Clerk
using the contact details above and the Information Commissioners Office
casework@ico.org.uk Tel: 0303 123 1113


Summary: In accordance with the law,
• West Hoathly Parish Council only collect a limited amount of information about you that is
necessary for correspondence, information and service provision.
• West Hoathly Parish Council do not use profiling, we do not sell or pass your data to third
parties. West Hoathly Parish Council do not use your data for purposes other than those
specified.
• West Hoathly Parish Council make sure your data is stored securely.
• West Hoathly Parish Council delete all information deemed to be no longer necessary.
• West Hoathly Parish Council constantly review our Privacy Policies to keep them up to
date in protecting your data. (You can request a copy of our policies at any time).

 

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